Booking An Event

One of the most important things we offer at DeeTwenty is a venue to host your events. We can host a staggering variety of different kinds of events, and it's that variety that can make things complicated. 

But we want to make it as simple and easy to book your event as possible. So although it's practically impossible for us to publish a price list or anything for our event-hosting services, we will aim to give you a quote as soon as we possibly can. 

What Kinds Of Events Can We Do? 

A lot. Whether it's a one-on-one game of Warhammer on a Wednesday after work, or a 21st birthday party with 150 guests, we can accommodate what you need. 

We have plenty of space, tables and chairs for smaller events. And if you need more space, we can expand with marquees and rented tables and chairs as needed.

 

Yup. These too.

Yup. These too.

How Much Does It Cost? 

That's tricky.

If you're a Full Member, you don't pay a booking fee for your event. You may need to cover additional services if you need them, but the booking itself is free. For everyone else, there may be a booking fee, depending on what kind of event we're talking about.

Those additional services depend entirely on what kind of event you're looking at. If you just want to reserve a table for a Magic pick-up game, there won't be any additional costs - we'll set aside a table for you during an Open Session with a "Reserved" sign on it, and you can use the club normally while you're there. 

If you're planning a 24 hour LAN, you'll likely need special furniture, equipment and catering, as well as an after-hours hostess to make sure everything is running smoothly, as well as cleaning services to tidy up afterwards. Those extras will have a cost to them, but we'll get the best deal we can.

 

We don't have one of these

We don't have one of these

How Do We Do It? 

Head over to the Calendar page and fill in the event booking form. The key there is to give us as much information as you can. Stuff like: 

  • What kind of event is it? What will you be doing?
  • When do you want to do it? Date, starting and ending times (bearing in mind that our Open Sessions can't be moved, so if you don't want random club members milling about, best book for after-hours). 
  • How many people are you expecting? It's difficult to predict that in advance, I know. But a best-guess approximation will do - are we talking 2 people? 20? 200?
  • Do you have a preference for which room you want to be in?  
  • What kind of extra stuff do you think you'll need? Do you need us to cater for you? Help with cleaning? Need a hostess? Extra equipment or furniture?

Odds are, for more complex events we'll have some questions to ask you, but the more information you give us upfront, the better prepared we can be for what you need.

 What About the Bottomless Coffee and WiFI?

The WiFi is on all the time, and members can use it whenever they happen to be at the club. 

The bottomless coffee is normally available only during Open Sessions. If your event happens to take place during an open session, your guests are welcome to help themselves. If most or all your guests are non-members, we may need to charge you a bit extra for that.

We're able to make the bottomless coffee available outside of Open Sessions, or the WiFi available to non-member event guests if you need us to. But depending on the details, we may need to charge extra for that too.

As a general rule, if you can find a way to fit your event into a normal Open Session and limit the guest list to existing members, it works out much cheaper for you (probably free). If you need more than that, we'll do everything we can to keep the costs manageable, and to help you make your event a success. 

Posted on October 17, 2013 and filed under Announcements.